12/25/2023 0 Comments Content duplicacy checker![]() Holistic Approach to Prevent Duplicate Invoice Postings: In cases other than the above, duplicate invoice postings can be prevented by adopting the inbuilt features and processes in SAP. Duplicate Invoices posted by staff with an intention to defraud the organizationĭuplicate Invoice Posting which can be prevented:ĭuplicate invoice postings and consequent payments made as a result of AP staff colluding with vendors with an intention to defraud the organization would require targeted efforts to detect and prevent.Invoices posted twice because of simple inefficiency of accounting staff.Vendors sending invoices more than once because of delay in payments or misplacement of invoices.Example illustrating the duplicate invoice check process in SAPĭuplicate Invoice postings happen when a single invoice received from a vendor is posted in the system more than once and consequently paid more than once.ĭuplicate Invoices might be posted in the SAP system because of various reasons such as:.Detailed overview of the processes available in SAP to prevent Duplicate Invoice Postings.Holistic approach to be adopted to prevent Duplicate Invoice Postings.Possible reasons for Duplicate Invoice Postings.Brief introduction to Duplicate Invoices.This document is an attempt to analyze the issue of duplicate invoice postings and ways to prevent them. ![]() And if by any chance any instance was noticed wherein all the documents were not in place, it was a probable duplicate invoice posted in the system and it had to be marked with a red mark to be digged in further.Īt that time, I used to wonder if there was any automated system to do this manual task or even better to prevent any of this from happening, it would have been great. ![]() If all the documents were in place they had to be marked with a green tick. When I was sent on my first assignment on starting out my career as an apprentice with an Auditing firm, the first instruction that was handed out was to cross check all the Invoices with their Purchase orders and the GR documents. ![]()
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